Google Docs Voice Transcription

Posted onby

May 26, 2019 Note: This method meant for Windows 10/8/7. Systems to use Google docs voice typing as a free automatic transcription software. This step is an optional step for those already have some audio file which they want to transcribe automatically using the Google Docs Voice typing. Dec 31, 2018 Google Docs lets you use voice typing to dictate using your computer’s microphone. It’s great for people who suffer from a repetitive strain injury, or for those who just don’t like typing. Here’s how to use Voice Typing in Google Docs.

Medical transcription and medical transcription services have remained an integral part of the healthcare industry with physicians depending on these to get their dictations transcribed in a timely manner. However, with the new speech recognition software systems available now that facilitate front-end speech recognition as well as back-end speech recognition, medical transcriptionists play a different role. They function as medical language specialists or MLS who edit the speech-recognized first drafts.

Voice Transcription among the Cool New Features of Google Docs

Speaking of speech recognition technology, the new voice recording feature in Google Docs opens up new transcription opportunities. Google chose the start of a new academic year in 2015 as the time to introduce updates to its Docs – updates themed on making the life of students easier. These tools include:

  • Voice transcription
  • Simpler data visualization
  • Templates in the style of Microsoft Office
  • The capability to check who edited a file recently
  • The capability for taking surveys, and
  • Research capabilities

Google revealed that the updates are aimed primarily at students and teachers.

Wide Sharing and Research Options

Another update by Google for its Docs was a new extension on Chrome that enables teachers to share a webpage with the entire classroom, whatever be the laptops the students use. The Research tool too has been a breathtaking development. It is extremely useful since it enables users to carry out Google searches right from Docs, which means text, images and links can be directly copied from the web without users ever having to leave Docs.

Google docs voice transcription tools

The Breakthrough Voice Recording Transcription Tool

But the greatest focus has been on the voice recording or transcription tool. This updated feature is indeed a massive breakthrough and holds new user potential for educational transcription. Voice transcription makes it possible to dictate content, and according to a test conducted the feature was able to interpret sentences rapidly, recognize proper names of random individuals and celebrities, and understand geographic locations. This can help to significantly reduce the typing effort for students.

The voice dictation feature is supported from Chrome, Android and Docs iOS app. The feature needs to be enabled from Chrome’s Tools menu, and documents can be dictated with the microphone icon from either the Docs on Chrome, or the Docs app on Android or iOS.

Improved Speech, Command, Dialect and Accent Recognition

Google has further improved the voice transcription feature with better speech recognition that enables formatting and editing of Doc files all by voice. This means it can distinguish between the actual content dictated and the voice commands for formatting, though this feature is not present in the Docs mobile version.

Google also enables comprehension of various dialects and accents, enabling users to talk in a natural manner in their accent without resulting in any errors in the dictated content. So whether you have an Indian accent, Asian accent or Mexican accent you don’t need to alter your pronunciation to an American or neutral accent for the recording.

Transcription Services Are Still Needed

While Google has been promoting this for students and teachers, the transcription feature of Google Docs has potential for various industries. However, it cannot be proven if the technology could prove useful for the large volumes of data typically dealt with by law firms or physicians, healthcare practices and hospitals.

That’s where outsourced medical transcription services come in to provide cost-effective and accurate transcription since till now no technology has ever cropped up that could completely do away with the need for professional transcription services.

Google’s speech recognition technology comes in the form of a feature called Google docs voice typing available on Google Docs and Google Slides. Basically, it is a free dictation tool that allows users to speak anything using the mic and Google speech recognition technology will automatically write for us. To use the voice typing we just need the internet connection and a browser on Windows, MacOS, Linux, Chromebook. Even the voice typing is available for Android devices.

Furthermore, Google’s Voice typing supports around 119 language that is really awesome. From English, Spanish to Hind all you can need to attach a microphone with system and start performing speech to text transcription.

You can use your voice to dictate punctuations such as Full stop, Comma, Exclamation mark, Question mark, New line, New paragraph etc. Furthermore, deletion, Undo, space, select the text, navigate your document, format (bold, italic, underline) and more can be done using voice typing of Google. We can see the full list of Voice typing commands here:

Well! here we are going to show how to turn on voice typing on google docs on MacOS, Windows, Linux or any other OS. The process to enable voice typing in google docs will be the same for all the operating system, since what we need a browser which works in the same way for all platforms. As we know, yet, the speech recognization technology is not that much profound to get 100% accuracy, so what we should accept is around 60% to 70% only.

Google docs voice transcription to automatically transcribe speech to text

Note: A mic should be connected to the system where you are about to use the speech to text typing feature of Google.

Step 1: Open Google Docs

As we know Google Docs is free of cost online word processor that can be accessed from anywhere using Windows, MacOS, Android tablet/phone or any device. So, here is the link, first open it.

Step 2: Create a Black Document

On the Google Docs page, click on the document icon with + sign to create a new blank document.

Step 3: Find the Voice Typing option

In Google Docs’ menu click on the Tools then select the option Voice typing.

Step 4: Activate/Enable Google Docs Voice Typing

As soon as we select the Voice typing option, a Mic icon will appear, to start the dictation on Google Docs, click on that icon. It will turn into a red colour which shows it successfully has started listening to you and now you can start dictating Google to write for you.

Note: Before start using Google docs voice transcription, a pop-will appear on the browser to ask for your permission for accessing the mic.

Step 5: Audio file to text transcription on google docs (optional)

Note: This method meant for Windows 10/8/7... systems to use Google docs voice typing as a free automatic transcription software.

This step is an optional step for those already have some audio file which they want to transcribe automatically using the Google Docs Voice typing. Indeed, we can use the speaker to play our audio file in front of the system’s Mic, so that Voice typing of Google Docs convert the audio into text. However, this method for using Google docs voice transcription would not be that much accurate instead of this we can use something else i.e VB-Audio Virtual Cable.

VB-Audio Virtual Cable is a small software which routes system output sound from the one application to other application as its input. Thus, for example, if you have some audio file, play it on the system and VB-Audio Virtual Cable will send the audio of that file to the Google’s Docs Voice typing as voice input. Let’s see how does it work?

Step 1: Download VB-Cable (VB-Audio Virtual Cable) software

Go to VB-Cable website and download it. Here is the link:

Step 2: Install VB-Cable

The Virtual Audio Cable software will download in a zipped file. Extract that and right click on the VBCABLE_Setup_x64.exe and run as administrator if your Windows system is of 64-bit otherwise the other one.

Step 3: Restart system

After the installation of the VB-Cable (Virtual Audio Cable) restart your system for proper integration of the application.

Google transcribe audio to text

Step 4: Windows Sound settings

If you are using Windows 10 or 8 then directly search for SOUND in the search box and click on it when appears. Otherwise, just go to Control Panel-> select Hardware and Sound-> Click on Sound.

Step 5: Enable Cable Input

On the window of Sound settings you will see multiple tabs, go to recording and enable Cable Output by right-clicking and selecting the enable option, However, by default, it would already be activated, in case it not do that manually.

Google Docs Voice Transcription App

Step 6: Enable voice typing in google docs

Now, go to Google Docs ->Tools->select Voice typing. When it gets opened, click on the Voice recorder icon to make it listen to the external sound.

Step 7: Play your audio file

As you play the audio file on some media player application or YouTube or on any application, the Virtual Audio Cable route sound output to Voice Typing as input feed. In this google docs, voice typing starts converting the speech on that audio file into text or video into text. This method doesn’t let audio to lose its quality and also increase the accuracy of the Google docs voice transcription.

These steps of using Google Docs as auto transcribing the speech from audio file to text wouldn’t be 100% accurate but enough to give a helping hand.

Google Docs Voice Transcription App

Other Useful Tutorials: