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Office 365 subscribers who use Microsoft Word for the web, will now have a transcription option. The new feature allows you to transcribe recorded audio and video files, as well as live meetings, in the web version of Word.

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Interested in giving it a try? Here’s a step-by-step guide on how to use Transcribe in Word. Additionally, find out how it stacks up to the competition.

  • ‘Later, some people will return to their offices or hotels and transcribe the words onto their computers if they can read them, others may just file away their notes.’ ‘From about 1564 he began to collect and transcribe manuscripts and to compose historical works, the first to.
  • A free HTML5 app to take the pain out of transcribing interviews. Useful for journalists, academics and anyone else transcribing audio. And it's open source, too. A free HTML5 app to take the pain out of transcribing interviews.
  • Transcribe is one of the Office Intelligent Services, bringing the power of the cloud to Office apps to help save you time and produce better results. Your audio files will be sent to Microsoft and used only to provide you with this service. When the transcription is done your audio and transcription results are not stored by our service.

Step 1: Activate transcription feature

To activate the transcription feature in Microsoft Word, click the arrow next to the blue microphone. It’s on the right-hand side of the main toolbar.

Transcribe The

When the dropdown menu appears, select “transcribe.”

This will open the transcribe pane.

Step 2: Upload recorded audio or start a new recording

Microsoft Word allows you to upload and transcribe .mp4, .m4a, .mp3, or .wav files. When you click on “upload file,” a screen will appear allowing you to select an audio file from your computer.

On the other hand, if you want to transcribe a meeting in real-time, click “start recording.” Microsoft Word will then begin to record and distinguish between the speakers.

If you need to take a break but don’t want to end the recording, click the pause button.

Transcribe The

When you’re ready to start up again, click the microphone button.

Once your meeting is over or your uploaded audio is ready, select “save and transcribe.” This will save the recording to the transcribed files folder in OneDrive and begin the transcription.

Step 3: Edit the transcription

Once Word has transcribed your audio, it will give you an editable record of the conversation. It won’t be perfect and you will find errors.

To help you clean up the file, Microsoft allows you to access the full recording and time-stamped clips from each speaker.

You can play, pause, and adjust the playback speed of the recording using the controls in the transcribe pane. To listen to one of the clips, click on the timestamp.

If you come across an error, you can edit the transcription by clicking the pencil icon next to the section you want to change. Once you click it, a cursor will appear in the text and you can make changes.

Transcribe The Dna Into Mrna

When you finish, click the checkmark to save your corrections. If you don’t want to make any changes, click the “X” button to cancel.

Step 4: Import the transcription

Once you’re done editing, you can import either the entire transcription, or individual sentences, into your Word document.

To import the full transcript, click “add all to document.” If you want to import a single quote, click the plus sign that appears when you hover over a section of the transcript.

After you import the transcription, you can share the Word document as normal, allowing others to access it.

The new feature is pretty simple and straight-forward but it’s only available to Microsoft 365 subscribers. And it wasn’t the only feature recently released. Enhanced voice commands in Word also came out to simplify the process of dictating and editing your documents. The new commands allow you to bold sentences, delete words, and more using your voice.

But how does the transcription service stack up to the competition?

Microsoft Transcription Isn’t the Best Out There

If you’re a subscriber, Microsoft’s 365 transcription feature can help you transcribe audio, but its accuracy falls short. Users will see an average word error rate (WER) of 16.51%. While better than Amazon’s speech recognition technology with an 18.42% WER, it falls behind Rev.com’s automatic (AI generated) transcription service offering a 14.22% WER. Microsoft also doesn’t offer support if you’d prefer to skip the transcript editing altogether, such as Rev.com’s 99% accurate human transcription option.

Rev’s 50,000 human transcriptionists actually train the speech recognition engine to be the best in the world, and no other transcription service or company has that kind of training process. Rev AI, Rev’s speech recognition transcription service, and Zoom Live Captioning service all run off Rev’s world-class speech to text artificial intelligence.

For transcriptions with world-leading accuracy, beating Google, Microsoft, and Amazon speech recognition technology, browse Rev.com’s full suite of transcription services.

Download a PDF version.

Transcribe

Register
Citizen Archivists must first register for a free user account in order to contribute to the National Archives Catalog. Register here.

Login
Once you are registered, login to your account.
Find Records to Transcribe
For suggestions of records to transcribe, browse our webpage of curated missions organized by topic. Click on a topic that interests you, and it will take you directly to a list of those records in the National Archives Catalog.

Transcribe The Lexicon

At the bottom of the missions page, you will also see a list of featured records. Click on 'Transcribe this record' to go directly to that record in the Catalog where you can begin transcribing.

Step-by-Step
The following instructions detail the process of transcribing records in the National Archives Catalog.

Once you find a record in the Catalog that you wish to transcribe, click on the title of the item to bring up the full record and description.

This particular record contains multiple pages. Thumbnail images of all the record's pages are shown just below the image viewer.
You may notice that some thumbnail images show a blue tag. A blue tag indicates that a contribution has already been made to that page. If you see a blue tag, navigate to the next available page to begin transcribing.
Just below the image viewer, click on the grey 'View/Add Contributions' box to open the contribution window and begin.

In the contribution window, click on “Transcribe.” In this transcribe field, type exactly what you see in the document.
Once you begin typing, a “Save” button will appear in the lower right hand corner. As you are working, we recommend hitting 'Save' often to submit your work. This will save your transcriptions with the document.
Once you are finished transcribing a page and have saved your work, use the arrows to advance to the next page to transcribe.

Find a record with unique or tricky features? Read our Transcription Tips guide for examples and best practices for transcribing.
Thank you for your contributions! Every contribution helps make the records of the National Archives more accessible to everyone.

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Transcribe The Dna Into Mrna

We encourage you to read our Citizen Contribution Policy.
Questions? Contact us at [email protected]